After you have selected the items from the collection that you wish to see in the Collection Request Form, scroll to the bottom of the form to the Appointment Information section to propose an appointment date. You will be able to book a new appointment or associate the request with an existing appointment. The reading room will be already selected for you. (For researchers visiting the Library for the Performing Arts, disregard the appointments section in the form. Performing Arts staff will contact you regarding appointments availability once you have made your requests.)
To propose your appointment date, press the Request New Appointment button. A calendar for the reading room you are planning to visit will drop down in the form.
If you have already proposed an appointment via another request, you can associate this new request with your existing appointment. Click on the Appointment field and select your existing appointment from the resulting dropdown menu.
Please note that each appointment needs to be approved by Library staff. You will receive an email confirming your appointment or requesting additional information. Please note that appointments and requests are not transferrable: you cannot view materials from one reading room in another reading room or Research Center.
Your Special Collections account will allow you to reschedule or cancel your appointment if you need to. To do this:
If you want to keep your appointment date but need to modify the materials you want to view, you should:
NOTE: Some reading rooms require a certain number of days in advance for you to modify your requests and appointments via the Special Collections account. If you try to make changes within the number of advance days before your scheduled appointment, the system will not let you (edit and cancel options will not be available). In these cases, please email firstname.lastname@example.org to notify us of your changes.
Each collection is stewarded by a specific research division at the Library and must be viewed in the reading room for that division. Each reading room has its own appointments calendar. Once you've selected material to request, you will automatically see the calendar for the relevant Reading Room. (For researchers visiting the Library for the Performing Arts, there will be no calendar available. Performing Arts staff will contact you regarding appointments availability once you have made your requests.)
Some things to note: